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Moving Procedures

For your move into Park Tower to be smooth and trouble-free, we suggest meeting with Building Management 30 to 60 days prior to occupancy to coordinate details of your move and to answer any questions you may have. Please take a few minutes to read the following guidelines which can also be utilized on future moves of large equipment, furniture or supplies being taken in or out of the Building.

 

Prior Arrangements

All deliveries of furniture and equipment must be scheduled with the Building Management Office. Upon designation of the selected moving contractor, a meeting between your moving coordinator and Building Management will be held. An authorized representative of the Tenant must be in the office when the moving shipments arrive. All equipment and furniture deliveries should be coordinated through the Building Management Office. Limited loading space is available during the hours of 7:00 a.m. to 6:00 p.m. Monday through Friday. MAJOR MOVES MUST BE PERFORMED AFTER 6:00 P.M., MONDAY THROUGH FRIDAY OR ON WEEKENDS.

 

Protection of Building/Premises

Proper protection for building property, as required by Building Management, must be provided by the moving company. Movers or tenants must supply clean Masonite sections (4' x 8' x 1/4" minimum) to be used as runners on all finished floor areas when furniture, materials or equipment are being moved with wheel or skid-type dollies.

Masonite must be taped together using a heavy-duty tape to inhibit sliding. Masonite must extend into elevator lobbies and all corridors that are being used.

All walls, door facings, elevator cabs and other areas along the route to be followed will be inspected by the movers in conjunction with Building Management before and after the move. The mover must provide and install protective coverings on door facings and other areas along the route to be followed. Protective pads for the elevator cabs are available through the Building Management Office. It is the tenant's responsibility to assure that the facility is protected during any move.

A representative of the Park Tower Building Management Office will prepare a punch list, prior to moving activity, of building areas involved in the move and a follow-up punch list upon completion of the move, to determine any damage caused by movers. Any damages are to be repaired and/or replaced by building-designated contractors at Tenant's expense. Prior to any move-ins, the move all vendors must supply Building Management with a Certificate of Insurance. Please contact Building Management COI requirements.

 

Elevator Use

The freight elevator is available for moves, with prior arrangement through the Building Management Office during the hours of 7:00 a.m. to 5:00 p.m., Monday through Friday. Protective pads for the freight elevator are available through the Building Engineering Office.
 

Clean-Up

Removal of plywood, Masonite, tape, pads, corner boards, empty containers, packing materials and cardboard boxes from public areas (corridors, elevators, lobby, etc.), supplied by the moving contractor, must be accomplished prior to 5:00 a.m. the following day.
 

Safety

It shall be the responsibility of the mover/Tenant to perform the move-in in the safest manner possible to avoid the blocking of building corridors, exits and entrances and to prevent the accumulation of large amounts of combustible materials.

 

Security

Additional security may be required if determined by Building Management, or at Tenant's request, during large moves to protect your belongings and monitor access. This additional expense is invoiced to the Tenant.

 

Tenants Insurance Certificate

A Certificate of Insurance reflecting coverage to fully comply with the requirements under your lease must be delivered to the Building Management Office prior to your move-in and before any tenant contractor or vendor may enter the Premises. Tenant Information Required To Help Coordinate Your Move-In

  • Anticipated moving date(s).
  • Name of moving company and person to contact.
  • Name of any additional companies (furniture, equipment) and person(s) to contact.
  • Expected time of arrival at the Building. Hours of entire move.
  • Executive in charge of move.
  • List of individuals requiring keys and/or key access cards.
  • Any anticipated early arrivals of new furniture.
  • Number of elevator loads required for themove.
  • Permitted parking assignments.

 

Property Removal Procedure

  • Arrangements should be made with the Building Management Office for removal of large items after or before Building operating hours. Building Maintenance and Security personnel have been instructed not to allow removal of items without prior written authorization from the Building Management Office.
  • Office furniture and fixtures may not be removed from the Building without the above-mentioned authorization.
  • It is also required that the Building Management Office be notified 24 hours in advance, whenever practicable, of authorized removal date.